How to use quality control inspection checklists?

As you know that while translation the quality, the specifications of the product can be easily lost. And it leads to the mismatching of products with the expectations of customers. Here is the remedy to this specific problem. We are talking about the Quality control checklist. A quality control checklist is also called by the names of an inspection criteria sheet (ICS), a QC checklist, a quality assurance checklist or a quality control sheet.

So what is needed to go for an inspection checklist as this is the most effective way to clarify requirements and prevent defects in your goods.

Why create quality control inspection checklists?

There are two main purposes of the quality control checklist:

  • Outline product requirements and quality standards the supplier is expected to meet and
  • Offer objective criteria for inspecting the specific product in order to ensure it meets the expectations of customers.

It is really important to share a detailed quality assurance checklist, before the beginning of the production. This can help the supplier in reviewing your requirements and notifying you is there any important point left before mass production.


Other benefits of creating a QC checklist

One of the benefits of communicating with your supplier is that it can improve your relationship with your customers.

Your supplier might have its own quality manual. But there are often differences between an importer’s requirements and the factory’s standards. Ensuring consistency between your requirements and the factory’s requirements helps minimize miscommunication and prevent quality issues.

If you are working with your supplier on the basis of the quality control sheet, it will prove that you really value their feedback. And in this way, there may be chances that your supplier may improve the changes that were not taken into consideration by you before.


What information should you include in your quality control checklist template?

Always remember that your quality control checklist should be direct and written in a simple format. This is why, because your quality control checklist would be read by a supplier and a third-party too not only by you.

It may also be helpful to have the document translated into the supplier’s native language. You can often find a freelancer on websites like Upwork or Guru for this purpose.

An effective quality control checklist template should cover the following technical areas.


Packaging requirements

One of the major sections is that there should be proper detail of the shipper carton, any inner carton, and any retail carton or packaging. There is a great importance of quality control inspection checklist packaging for the supplier in order to reference here.


The packaging section should typically contain the following:

  • Packaging weight and dimensions
  • Shipper carton labeling and marking requirements
  • Shipper carton material requirements (e.g. single or double layer, binding method, white or brown cardboard)
  • Packaging method and an assortment
  • Retail packaging printings, graphics, and labeling
  • Product requirements
  • When it comes to creating a quality control checklist template, including a section with product requirements might seem obvious. But many importers tend to overlook what this section should entail.


Product requirements shown on the quality control sheet should include:

  • Product weight and dimensions
  • Material and construction
  • Product color (consider including Pantone color codes where applicable)
  • Markings and labeling (e.g. UL or the voltage rating for electronics)
  • On-site tests and checks
  • Almost any product inspection should contain some on-site tests and checks. Including this information in your QC checklist helps inform the supplier of what tests you expect the product and packaging to pass. quality control inspection checklists


This section should also cover the procedure for each test or it should also check the criteria in order to check the pass or fail and any concerned tolerance for the quality inspection company.


Some examples of on-site tests and checks are:

  • Barcode scan check (for any items with a barcode)
  • Carton drop test (for packaging)
  • GSM check (for fabric density)
  • Moisture check (for wood items, such as furniture or moldings)
  • Crosshatch adhesion test (for enamel-coated cookware items)
  • Vulcanization test (for rubber items, especially footwear)
  • Function test (applicable for most items)
  • Hi-pot test (for electrical items)
  • Required inspection equipment

Let’s take an example that your inspector needs to conduct a GSM check of fabric used at your supplier’s factory, but in that case, your inspector won’t arrive at the factory unless or until he has checked the quality control checklist.

Since you wouldn’t have any way to verify fabric density at that point, you might be forced to:

Reschedule the inspection, needlessly costing time and money or Ship the goods without knowing fabric density, which could result in unhappy customers or receiving the unsellable product if the density is too low.


Whenever the quality programs start, the major step should be there is that, there should be a creation of the quality control checklist. If you create a quality control checklist template for all subsequent infection, this will help you to ensure consistency in reporting and results.

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